Policies

Food Safety and Quality Policy

We are passionate about growth through quality innovation and service to our customers. Food Safety and Quality is everyone’s responsibility; all colleagues have a role to play. For our part the company will:

• Produce high quality safe & authentic products which comply with all relevant food legislation

• Place the consumer and customer at the heart of everything we do.

• Provide customers with products they can enjoy and trust.

• Ensure food safety and quality are continually improved by regular review of our systems, procedures and the way we work as individuals and in teams.

• Provide customers with products and services of the highest quality, safety and reliability

• Innovate continuously in everything we do to develop safe and high-quality new products and new markets.

• Drive a right first-time culture throughout the company

• Provide Food Safety & Quality training for all colleagues

• Maintain comprehensive quality and hygiene systems

• Comply with a robust working HACCP system to ensure safe and legal food.

• Provide a robust food defence and fraud system to ensure safe and legal food.

Modern Slavery Policy

Overview and how we define Modern Slavery

Slavery, forced labour, servitude, and human trafficking are types of ‘Modern Slavery’ – criminal activity that deprives victims of their liberty and usually involves financial and other exploitation.

We conduct our business fairly, ethically and with respect to fundamental human rights. We are committed to the prevention of all forms of Modern Slavery, both in our business and in our supply chains. We will not tolerate it.

You must read and comply with this policy if you work for, or on behalf of us in any capacity including as: an employee, director, officer, worker, consultant, volunteer, supplier or service provider.

Failure to comply with this policy may result in disciplinary action, including dismissal, or termination of the contract between you and us. It could also involve other legal steps being taken against you.

Our Anti-Slavery Officer (‘ASO’) is Mark Evans. They are responsible for this policy.

If you are an employee, this policy does not form part of your employment contract, and we may update it at any time.

Preventing Modern Slavery in our business

We carry out appropriate checks on all employees, recruitment agencies and suppliers, so that we know who is working for us or on our behalf.

We give every employee a written employment contract, and he or she is paid in accordance with the law. We comply with our legal obligations to ensure the health and safety of all of our employees and workers, including in relation to working hours, rest breaks and holidays.

All employees are required to sign a copy of this policy to show they have read and understood it

If you are one of our Suppliers

If you supply us with goods or services, you must assess your business and supply chains and confirm to our ASO that you:

Comply with your legal obligations, in relation to Modern Slavery; and

Are committed to ensuring there is no Modern Slavery taking place in your business, or in any of your supply chains.

You must also provide a copy of your anti-slavery policy.

If you breach this policy, or are found to have Modern Slavery in your business, or knowingly in your supply chain, we may terminate our contract with you and pursue legal remedies against you.

If you are an Employee or a Worker providing services for us

You must immediately report any suspicions of Modern Slavery in our business or supply chains to our ASO. Our ASO will investigate and report to our Board of Directors within a reasonable time, on actions which may require to be taken.

You will not suffer any detrimental treatment as a result of reporting any genuine concerns, raised in good faith, under this policy. This applies, even if after investigation, they are found to be mistaken. If you believe that you have suffered any such treatment, you should immediately tell our ASO and, if you are an employee, refer to our Grievance and Whistleblowing Policies.

Environmental Policy

Purpose and Scope

Purpose: To minimize the environmental impact of our operations and promote sustainable practices in the production of alternative proteins.

Scope: This policy applies to all employees, contractors, and stakeholders involved in our operations.

Sustainable Sourcing

Raw Materials: Source vegetable side-streams from local, sustainable farms to reduce transportation emissions and support local agriculture.

Suppliers: Partner with suppliers who adhere to sustainable practices and have certifications such as organic or fair trade.

Energy Efficiency

Renewable Energy: Utilize renewable energy sources (e.g., solar, wind) for production facilities.

Energy Management: Implement energy-efficient technologies and practices to reduce overall energy consumption.

Waste Management

Reduction: Minimize waste generation through efficient production processes.

Recycling and Reuse: Implement a robust recycling program and find innovative ways to reuse by-products.

Water Conservation

Efficient Use: Use water-saving technologies and practices in production.

Recycling: Treat and recycle water used in the production process.

Carbon Footprint Reduction

Emissions Tracking: Regularly monitor and report greenhouse gas emissions following the convent of harvest and protein production operations.

Offset Programs: Invest in carbon offset programs to neutralize unavoidable emissions.

Product Lifecycle Management

Eco-friendly Packaging: Use biodegradable or recyclable packaging materials.

End-of-Life: Design products with their end-of-life in mind, ensuring they can be easily recycled or composted.

Employee Engagement and Training

Awareness Programs: Conduct regular training sessions on sustainable practices and the importance of environmental stewardship.

Incentives: Encourage employees to participate in sustainability initiatives through recognition programs.

Compliance and Continuous Improvement

Regulatory Compliance: Ensure all operations comply with local, national, and international environmental regulations.

Continuous Improvement: Regularly review and update the environmental policy to incorporate new technologies and practices.

Community and Stakeholder Engagement

Transparency: Maintain open communication with stakeholders about environmental performance and initiatives.

Community Involvement: Engage with the faming community with which we work.

Information Security Policy

Purpose and Scope

Purpose: To protect personal data and ensure compliance with GDPR by implementing appropriate technical and organizational measures.

Scope: This policy applies to all employees, contractors, and third-party service providers who handle personal data.

Data Protection Principles

Lawfulness, Fairness, and Transparency: Ensure personal data is processed lawfully, fairly, and transparently.

Purpose Limitation: Collect personal data for specified, explicit, and legitimate purposes.

Data Minimization: Ensure personal data collected is adequate, relevant, and limited to what is necessary.

Accuracy: Keep personal data accurate and up to date.

Storage Limitation: Retain personal data only as long as necessary.

Integrity and Confidentiality: Process data securely to protect against unauthorized or unlawful processing, accidental loss, destruction, or damage.

Roles and Responsibilities

Data Protection Officer (DPO): Appoint a DPO to oversee data protection strategy and implementation.

Employees: Ensure all employees are trained on GDPR compliance and data protection practices.

Third-Party Processors: Ensure third-party processors comply with GDPR requirements.

Data Security Measures

Access Control: Implement strict access controls to ensure only authorized personnel can access personal data.

Encryption: Use encryption to protect personal data both in transit and at rest.

Pseudonymization: Where possible, use pseudonymization to enhance data security.

Regular Audits: Conduct regular security audits to identify and mitigate vulnerabilities.

Incident Response: Develop and maintain an incident response plan to address data breaches promptly.

Data Subject Rights

Right to Access: Ensure data subjects can access their personal data upon request.

Right to Rectification: Allow data subjects to correct inaccurate or incomplete data.

Right to Erasure: Implement procedures to delete personal data upon request, where applicable.

Right to Restrict Processing: Allow data subjects to restrict the processing of their data under certain conditions.

Right to Data Portability: Enable data subjects to receive their data in a structured, commonly used, and machine-readable format.

Right to Object: Respect data subjects’ rights to object to data processing for specific purposes.

Data Breach Management

Detection and Reporting: Implement systems to detect and report data breaches promptly.

Notification: Notify the relevant supervisory authority within 72 hours of becoming aware of a breach. Inform affected data subjects without undue delay if the breach is likely to result in a high risk to their rights and freedoms.

Documentation: Maintain records of all data breaches, including details of the breach, its effects, and remedial actions taken.

Training and Awareness

Employee Training: Conduct regular training sessions on data protection and GDPR compliance.

Awareness Programs: Implement ongoing awareness programs to keep data protection top of mind for all employees.

Corporate Social Responsibility (CSR) Policy

Purpose and Scope

Purpose: To outline our commitment to ethical practices, environmental sustainability, and positive social impact.

Scope: This policy applies to all employees, contractors, and stakeholders involved in our operations.

Environmental Sustainability

Sustainable Sourcing: Source vegetable side-streams from local, sustainable farms to reduce our carbon footprint and support local agriculture.

Energy Efficiency: Utilize renewable energy sources and implement energy-saving technologies in our production processes.

Waste Management: Minimize waste through efficient production processes and implement robust recycling and reuse programs.

Water Conservation: Use water-saving technologies and practices, and recycle water used in production.

Social Responsibility

Community Engagement: Engage with local communities through working with local farms

Employee Well-being: Foster a safe, inclusive, and supportive work environment. Provide opportunities for professional development and ensure fair labour practices.

Product Safety and Quality: Ensure our products meet high safety and quality standards, contributing to public health and well-being.

Ethical Business Practices

Transparency: Maintain open and honest communication with stakeholders about our business practices and CSR initiatives.

Compliance: Adhere to all relevant laws and regulations, including environmental, labour, and ethical standards.

Fair Trade: Ensure fair trade practices in our supply chain, supporting ethical treatment of suppliers and workers.

Innovation and Continuous Improvement

Research and Development: Invest in R&D to develop sustainable and innovative products that meet market needs while reducing environmental impact.

Continuous Improvement: Regularly review and update our CSR policy to incorporate new technologies, practices, and stakeholder feedback.

Stakeholder Engagement

Customer Engagement: Educate customers about the benefits of alternative proteins and our commitment to sustainability.

Supplier Partnerships: Collaborate with suppliers who share our commitment to ethical and sustainable practices.

Investor Relations: Communicate our CSR efforts and achievements to investors, highlighting our commitment to long-term sustainability and ethical business practices.

Standard purchase terms

Definitions:

Buyer: The company purchasing the goods or services i.e., Upcycled Plant Power ('UPP') Limited Company number: 14171122

Supplier: The entity providing the goods or services.

Goods: The items being purchased.

Services: The services being provided.

Order Acceptance:

All Orders of value of £200 or more, or equivalent in other currencies, require a Purchase Order

Orders must be accepted in writing by the Supplier.

Any changes to the order must be agreed upon in writing.

Delivery:

Goods must be delivered by the specified date. If no date is stated the default date is within 30 calendar days of issue of Purchase Order.

Delivery terms (e.g., Delivery Duty Paid (DDP) Incoterm 2020) should be clearly stated.

The Supplier is responsible for obtaining necessary export/import licenses.

Price and Payment:

Prices are exclusive of VAT but inclusive of all other duties and taxes.

Payment terms (e.g., 60 days from the date of invoice) should be specified.

The Buyer may withhold payment if the Supplier fails to meet contractual obligations.

Risk and Title:

Risk and title pass to the Buyer upon delivery.

The Supplier must ensure that goods are delivered in good condition.

Warranties:

Goods must comply with specifications and be of satisfactory quality.

The Supplier warrants that the goods are fit for the intended purpose.

Liability:

The Supplier is liable for any damage caused by defective goods.

Limitations on liability should be clearly defined and agreed in advance.

Termination:

The Buyer can terminate the contract for convenience with notice.

The Supplier is entitled to fair compensation for work-in-progress but not for anticipated profits.

Confidentiality:

Both parties must keep all information related to the contract confidential unless doing so would break the law.

Confidentiality obligations continue for three years after the contract ends.

Intellectual Property:

Any intellectual property created during the contract belongs to the Buyer.

The Supplier must not infringe on third-party intellectual property rights.

Dispute Resolution:

Disputes should be resolved through negotiation or mediation.

If unresolved, disputes may be referred to arbitration.

Governing Law:

The contract is governed by the laws of England and Wales.

Standard terms for sale of food ingredients

Definitions:

Seller: The company providing the food ingredients i.e., Upcycled Plant Power ('UPP') Limited Company number: 14171122

Buyer: The food manufacturer purchasing the ingredients.

Goods: The food ingredients being sold.

Order Acceptance:

Orders must be confirmed in writing by the Buyer in the form of a Purchase Order

Any amendments to the order require mutual written agreement.

Price and Payment:

Prices are exclusive of VAT but inclusive of all other taxes.

Payment terms (e.g., 30 days from the date of invoice) should be specified.

Late payments may incur interest charges at the Bank of England base rate + 5%

Delivery:

Delivery terms (e.g., Delivered Duty Paid (DDP) Incoterm 2020) should be clearly stated.

The Seller is responsible for ensuring timely delivery.

Risk and title pass to the Buyer upon delivery.

Quality and Inspection:

Goods must comply with agreed specifications and be of satisfactory quality for a 'low care' food ingredient

The Buyer has the right to inspect the goods upon delivery and reject any non-conforming goods.

Any issues relating to quality or non-conformance should be reported in writing within 2 working days of receipt

Warranties:

The Seller warrants that the goods are fit for the intended purpose and free from material defects.

The Seller must comply with all relevant food safety and regulatory standards.

Liability:

The Seller is liable for any damage caused by defective goods.

Liability is restricted to the value paid for the goods.

Force Majeure:

Neither party is liable for failure to perform due to circumstances beyond their control (e.g., natural disasters, strikes).

Confidentiality:

Both parties must keep all information related to the contract confidential unless doing so would break the law

Confidentiality obligations continue for three years after the contract ends.

Intellectual Property:

All intellectual property embodies in the products or services of the Seller remain the property of the Seller..

The Seller must not infringe on third-party intellectual property rights.

Termination:

Either party can terminate the contract for breach of terms with notice.

The Buyer can terminate for convenience with notice, subject to compensation for work-in-progress.

Governing Law:

The contract is governed by the laws of England and Wales.